As a business professional, you want to be efficient and productive and get things done quickly. However, having too many tasks on your plate with insufficient time during the day can become overwhelming! It is especially true if your job position includes written communication with clients, customers, or prospects. Moreover, research shows that over 23% of people said communication had become more challenging in the past 12 months. A writing assistant is one solution you can use to overcome this issue.
Writing assistants speed up your workday by automating specific tasks and freeing up your time for other work-related activities. They allow you to write quickly and efficiently without sacrificing content quality. Writing assistants let you focus on what matters the most – your results.
There are many writing assistants on the market, but we recommend you start using FlyMSG, our speed writing tool and automatic text expander that helps you write more in less time and feel more productive during your busy days.
Create your free account today to see how FlyMSG works.
In this blog post, we’ll discuss how writing assistant tools help you manage your time more effectively, provide tips on choosing the right software for your needs and explain how FlyMSG saves time and lets you become more productive. Let’s start with some basics.
As a #business professional, you want to be efficient and more productive. #Writing assistants speed up your workday by #automating specific tasks. Learn more in this article by @M_3Jr Share on X
What is an AI writing assistant?
Regardless of your writing habits or job position, writing assistant software such as Paragraph Generator, Grammarly and Hemingway editor can help you achieve your writing goals. The best writing apps and tools:
- Help you create engaging sentences.
- Help you with proofreading.
- Let you check grammar, spelling, and punctuation.
- Provide suggestions to improve your writing.
- Evaluate the readability of your writing.
- Suggest the average sentence length.
- Ensure you clearly express your ideas.
- Integrate with Google Docs, Microsoft Word, Microsoft Office, and similar.
Some writing assistants also offer features such as text-to-speech and translation, which can be helpful if you create for a global audience.
Our FlyMSG, as an advanced writing assistant, speeds up your writing by allowing you to add pre-made content templates (FlyPlates) or shortcuts (FlyCuts) to expand, augment or replace text automatically as you type.
You can use FlyMSG for various content items, such as customer feedback requests, proposals, job offers, recruiting messages, prospecting or any part of your sales process, recommendations, LinkedIn connection requests, and often used links and resources.
Create your free account to see some examples.
You can even use your newfound writing skills to create better prompts for other AI tools. For example, Picsart can produce unique AI-generated graphics, but to get what you want, you need to write a great prompt.
Overall, a writing assistant saves your time, increases your productivity, and helps you improve the quality of your content.
Who should use a writing assistant software
Anyone who writes a lot during the day can use a writing assistant. Here are some examples of professionals who benefit the most from these productivity tools:
- Sales leaders and sales reps.
- Marketers.
- HR professionals and recruiters.
- Customer service representatives.
- Financial experts.
- Business owners.
- Customer success reps.
- Entrepreneurs.
- Students.
- Faculty.
If you are still not convinced, let’s explore the key reasons to use digital writing assistants.
11 reasons to use a writing assistant in your writing process
In today’s business world, it’s difficult to be successful if you don’t communicate effectively. Your writing should be precise, clear, grammatically correct, understandable, and visually appealing.
It is where writing assistance software comes in as a great tool to help you:
- Increase writing speed.
- Automate repetitive writing tasks.
- Produce more content in a shorter time frame.
- Improve content quality.
- Improve grammar and spelling.
- Collaborate easier with others.
- Better organize your time.
- Optimize your writing process.
- Enhance writing style.
- Increase creativity and productivity.
- Reduce stress levels.
Now that you know all the benefits, let’s share 8 tips on choosing the best writing assistant for your business.
8 tips for choosing the best writing assistant software
As a busy professional, you know that time is precious. You may not have time to write every email, proposal and report from scratch, and that’s where a writing assistant comes in. But how do you choose the right digital writing assistant?
Here are some tips:
- Look for a tool with a low learning curve.
- Evaluate if it has a user-friendly interface.
- Ensure it’s compatible with apps you already use.
- Check if it has a wide range of templates you can adjust to your needs.
- Verify if it offers reliable customer support.
- Read reviews from other customers.
- Assess if it’s affordable and aligned with your budget.
- Discern your ability to create or customize content.
Following these tips and productivity hacks, you can find the perfect writing assistant tool to help speed up your day! Now let’s discuss the best writing assistants you can start using right now.
What are some of the Best Writing Assistants right now?
We conducted in-depth research to help you improve your day-to-day operations and choose the best writing assistant faster.
Let’s begin with our list.
1. FlyMSG speed writing solution
Vengreso, the creators of the Modern Selling program: FlyMSG Sales Pro Plan, developed FlyMSG, an award-winning writing assistant and auto text expander that helps you increase your efficiency and productivity and save 40+ hours each month.
FlyMSG helps you store, categorize, and organize your most successful messages or snippets in the cloud, providing a centralized repository of your best-performing content.
FlyPlates
You can use our premium templates, known as FlyPlates, created by industry experts to increase customer engagement and drive better outcomes. Some use cases include starting sales conversations, sales hiring, writing cold emails, or sales referrals, and you can adjust these templates to your needs.
FlyCuts
Using FlyCuts – Shortcodes that store your pre-written content or a chosen FlyPlate – you can automatically expand, enhance, or replace your text while writing.
FlyMSG integrations
You can use FlyMSG anywhere online as it integrates with popular third-party productivity apps such as Google Docs, MS Word, Slack, Gmail, social media, and LinkedIn Sales Navigator.
FlyMSG users
Business professionals such as sales leaders, HR experts, recruiters, customer service reps, customer success reps, marketers, students, and business owners use FlyMSG to maintain brand consistency and tonal uniformity.
Sign up for FlyMSG
With FlyMSG, manually searching, copying, and pasting messages all day becomes a thing of the past. Install the Google Chrome or Microsoft Edge browser add-on without additional cost, or sign up for free on our website to start using FlyMSG. Click the image below to CO-Pilot it for FREE, so you can test it for yourself:
2. Grammarly improves your writing skills
Grammarly is a free, easy-to-use grammar-checking tool. As one of the best grammar checkers, it helps you improve your writing by correcting grammatical errors and spelling, suggesting proper sentence structure, adjusting voice and tone, removing wordy phrases, and optimizing your overall writing. It also provides a plagiarism checker—an essential feature for students who pay for research papers.
You can use the free plan with basic features or sign up for Grammarly Pro to access the advanced features. Grammarly offers a Chrome web extension and an app for iOS and Android devices.
3. Copy.ai writes instead of you
Image source: The Meta Blog
Copy.ai is a cloud-based tool that automates copywriting. It is an artificial intelligence content generator that relies on open AI’s GPT-3. Based on your inputs, it automatically creates content such as follow-ups, job descriptions, thank you emails, cold emails, social media posts, ads, etc.
This copywriting virtual assistant is a good option if you need to create short-form content since it lacks long-form content writing features. You can also set up the voice and tone and adjust the content to your writing style. It provides a free plan with a limited word count per month and a PRO plan whose pricing is calculated based on the number of words you use per month.
FlyMSG vs Grammarly vs Copy.ai: Comparison table
Let’s make a short overview in the comparison table.
| FlyMSG | Grammarly | Copy.ai | |
| Ratings | 4.3 out of 5 on G2 | 4.6 out of 5 on G2 | 4.9 out of 5 on G2 |
| Purpose | To increase productivity and efficiency, type less and complete more tasks | To proofread and edit personal and business documents | To increase engagement and conversion rates |
| Features | Content repository in the cloud, premium templates (FlyPlates) and shortcodes (FlyCuts) for automatic text expanding | Content scoring, proofreading, content editing, style guide and plagiarism checker | AI content generation, short-form content, content templates |
| Users | Business owners, customer service, customer support, sales, marketing, HR and recruiters
| English language learners, and non-native English-speaking professionals | Freelance writers, marketers, and copywriters |
| Free plan | Yes | Yes | Yes |
| Pricing | $2.25 per month for the Starter plan and $5.50 per month for the Growth plan | $12 per month for the Premium plan and $15 per month for the Business plan | The pricing is based on the word count. The lowest plan starts at $49 per month |
As you can see, each of these writing assistants has a different purpose. Since they are complementary, you can use all three tools to improve your writing process.
4. HumanizeAI.io Humanizes AI Text
HumanizeAI.io is one of the most trustworthy AI humanizers, helping you convert AI-generated text into human-like content. This Humanize AI Text tool is currently being used by more than 7 million users worldwide and humanizes billions of words every month. It offers both free and paid options. The free plan provides a limited word count per conversion, whereas the paid version includes many features, an enhanced word limit, and faster conversion speeds.
This tool generates 100% plagiarism-free content and bypasses almost every AI detector with a 99%+ success rate. It has been ranked as the best AI humanizer by many companies and is widely used by marketers, researchers, and content writers. People find this tool particularly useful as it helps them bypass AI detectors, which can sometimes mistakenly flag human-written content as AI-generated due to false positive rates.
The website offers various features, such as a keyword freezer while humanizing text, which is currently not available in any other AI humanizer on the market.
HumanizeAI.io is an excellent option if you are looking for a reliable AI humanizer that converts AI-generated text into high-quality human-like content.
We rate this tool 4.9/5.
However, since we are discussing productivity and efficiency in this article, let’s focus on the FlyMSG and explain our speed writing tool in more detail.
How to use FlyMSG as a writing assistant
FlyMSG helps you organize your thoughts and ideas and increase operational efficiency by reducing the time spent on manual, repetitive content writing tasks.
With our advanced features, with each message you write, you can:
- Use plain and rich-text message editor.
- Add hyperlinks and maintain their format.
- Change the font size or font type.
- Embed images and video.
- Add inputs quickly.
- Format your text messages easily.
- Convert rich text messages into simple text formats.
- Autosave your content templates.
- Use in LinkedIn Sales Navigator engagement tool.
- Work in any web-based application.
As you can see, any professional can use these features to write messages for maximum impact, but let’s focus on customer service representatives and HR experts. In case it wasn’t clear enough, here is a quick video I created to explain it better:
7 ways to use FlyMSG as a customer service representative
Customer service representatives communicate frequently. It’s the central part of their job. The majority of messages they send repeat time after time. To speed up and automate the process, we included customer service FlyMSG FlyPlates in our template library and created the following categories:
- Apology.
- Customer orders.
- Feedback.
- Follow-up.
- New customer.
- Refund.
- Thank you emails.
Wonder what these templates look like? Sign up for FlyMSG to access our FlyPlates library.
Examples of customer service FlyPlates
Here are some examples of pre-made FlyPlates that you can use within the customer service department. All you need to do is fill in the blanks and hit the send button.
Billing error
Hi CUSTOMERNAME,
It seems that you were incorrectly charged on your bill, resulting in your overpayment.
I apologize for this mistake. We value your business and would hate for you to lose trust in us. We know this kind of slip-up is unacceptable, and again, we’re sorry.
We’ve refunded your account AMOUNT. You should see the amount credited within TIMEPERIOD – please let us know if you do not see the amount returned by then. In addition, we’ve also DETAILS.
The reason for the error was EXPLAIN. In the future, we’ll be certain to DETAILS.
I hope this resolution makes up for the error, but if you do feel like we can do more, I encourage you to let us know. We know this kind of mistake is not one to be taken lightly, and we want you to feel good about how we handled it.
Sincerely,
YOURNAME
Shipping status
Hey CUSTOMERNAME,
Thank you feedback
Hey CUSTOMERNAME,
YOURNAME
Customer service follow-up
Hey CUSTOMERNAME,
YOURNAME
Welcome note for a new customer
Hey CUSTOMERNAME,
Make sure to check out our BLOGLINK for ongoing tutorials, tips, and stories, and follow us on social media too!
YOURNAME
Refund template
Hey there CUSTOMERNAME,
REFUNDSTEPS
Thank you note
Hi CUSTOMERNAME,
Thank you for giving us the opportunity to help you achieve GOAL. We couldn’t be prouder to call you our partner and a part of our community.
Your loyalty and feedback have powered meaningful discussions within our organization, as well as countless improvements to PRODUCT/SERVICE. For that, we are so grateful.
Thank you for continuing to choose us. We promise to continue to prioritize you.
Cheers,
Let’s see how you can use FlyMSG if you work in the HR department.
6 ways you can use FlyMSG as an HR professional
This amazing tool is not used only in sales productivity or customer service. The human resource department is excellent for automating repetitive writing tasks. As with customer service, we created and divided HR FlyPlates into the following categories:
- Corrective actions.
- Documentation.
- Hiring.
- Offboarding.
- Onboarding.
- Recommendations.
Let’s explore some templates you can use as an HR professional in your daily work.
Examples of FlyPlates for HR departments
You can use FlyMSG as your writing assistant and reduce the time it takes to find, copy, paste or write messages with just a few short keystrokes. Check some FlyMSG HR FlyPlates examples below.
Employment termination message
Mr/Ms EMPLOYEENAME,
We regret to inform you that we are terminating your employment with immediate effect. We reached this decision after we completed all the steps of our disciplinary process. This decision was necessary because you REASON.
Failing to abide by our employment terms and company policies is a risk to our business and to your colleagues, meaning we have an obligation to take action.
Upon termination, all benefits associated with your position will no longer be valid. Please return COMPANYPROPERTY by DATE to the Human Resources office.
You will remain bound by our confidentiality policy, meaning any information you received in the course of your work must not be disclosed to any other party. Such information must also be deleted from all your personal devices.
In addition, you have signed a RELEVANTCONTRACTUALCLAUSE as part of your employment contract, which continues to bind you until the date specified.
You are entitled to your salary up until the termination date. You are also entitled to COMPENSATION/BENEFIT.
This decision is non-reversible. We advise you to read our disciplinary action policy carefully. If you would like copies of any documents relating to our process, the HR department remains at your disposal for up to X working days after your last day of employment.
Please keep in mind that the company has a right to refuse a reference if asked.
Regards,
YOURNAME.
Pay increase
Hi EMPLOYEENAME,
As discussed, you’ll be getting an X% increase in your salary. This brings your annual gross salary from $X to $Y.
Your salary will be officially updated on DATE so you’ll see the increase on your MONTH paycheck.
Please pass by my office to sign your updated contract by end of this week. If you’re unable to come, I’ll send you the new contract via email to print, sign, and return to me.
Thank you for all your hard work. The whole team at COMPANYNAME appreciates your efforts and achievements. This pay raise is well-deserved.
Keep it up!
YOURNAME.
Job offer
Dear FIRSTNAME,
We were all very excited to meet and get to know you over the past few days. We have been impressed with your background and would like to formally offer you the position of TITLE.
This is a FULL/PART time position where you'll be working X days a week for X hours per day. You'll be reporting to the head of the DEPARTMENT department.
We will be offering you an annual gross salary of $X and BONUS. You will also have BENEFITS and X days of paid vacation per year.
Your expected starting date is DATE. You will be asked to sign a contract of DURATION, and our ADDITIONALAGREEMENTS at the beginning of your employment.
We would like to have your response by DATE. In the meantime, please feel free to contact me or MANAGERNAME via email or phone on PHONENUMBER, should you have any questions.
We're all excited to welcome you to our team!
Best regards,
YOURNAME.
Contract termination message
Dear FIRSTNAME,
We will no longer be requiring the services of COMPANY, as of DATE. By giving this notice, we comply with the minimum notice period required by our agreement.
Your company has provided us with good service in the past, however, we decided to terminate our business contract due to REASON.
From today, our company will not place any more orders with your company. We won’t cancel any outstanding orders or deliveries unless we explicitly inform you. Ideally, all such orders should be completed before our contract is officially terminated.
On our part, we will clear any outstanding amounts in our account by DATE. To that end, we would like to receive all relevant invoices by DATE.
Please confirm the receipt of this letter as termination of our contract and the closing of our account. If you have any questions you can reach me at PHONENUMBER or EMAIL.
Despite the termination, we would like to thank you for the good service you have given us since DATE.
Regards,
YOURNAME.
New employee welcome message
Dear EMPLOYEENAME,
We're very excited to welcome you to our team! As agreed, your start date is DATE. We expect you to arrive at the office by TIME and our dress code is CASUAL/BUSINESS.
ANYTHINGTHEYNEEDTOBRING
At COMPANYNAME, we care about giving our employees everything they need to perform their best. Your workstation will have everything you need to get started smoothly. Our team will help you setup your computer, software and online accounts on your first day.
ADDITIONALDETAILS
We’ve planned out an agenda for your first few days to help you get settled in, which you'll find attached. You’ll have plenty of time to read and complete your employment paperwork, and HR can help you out as much as you need. Your hiring manager will discuss your first steps in more detail, and we've also planned a few training sessions for you to gain a better understanding of our company and how we operate.
Our team is excited to meet you and look forward to introducing themselves to you on your first day! If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.
We look forward to working with you and seeing you achieve great things!
Best regards,
YOURNAME.
Letter of recommendation
Dear FIRSTNAME,
I am writing to recommend EMPLOYEENAME. They worked with us at COMPANY as a TITLE and REPORTED in my position as TITLE.
As an employee, EMPLOYEENAME was always QUALITTY. During their time in my team, they managed to EXAMPLE.
I’ve always appreciated QUALITY among my team members and EMPLOYEENAME never failed to deliver. An example was when EXAMPLE.
EMPLOYEENAME is a delight to work with and I wouldn’t hesitate to hire them again.
Should you have any further questions about them, feel free to reach me at PHONENUMBER.
Thanks,
YOURNAME.
The key reasons to choose FlyMSG as a writing assistant
To summarize everything we said about FlyMSG so far, here are the crucial reasons to start using our writing assistant in your everyday work:
- For an affordable price, you’ll get a personal productivity tool.
- You have the freedom to manage your content any way you like.
- FlyMSG can cover any use case that comes to your mind.
- You’ll start communicating faster and smarter using templates that work.
- You’ll spend less time organizing and more time engaging with your audience.
- You’ll achieve better outcomes following industry experts’ best practices.
- You get your own personal writing assistant and style editor!
Finally, you will enjoy our dedicated customer support that’s at your disposal for any questions you might have.
Find out from @M_3Jr here the crucial reasons to start using our personal #writing assistant, #autofill and #texexpander tool in your everyday work: #FlyMSG Share on X
Writing assistants: Wrapping up
We explained how writing assistants save precious time by automating content writing and editing tasks.
We also presented three writing assistants for different purposes: FlyMSG, Grammarly, and Copy.ai. Their complementary features help you perfect your written word while increasing productivity and efficiency.
Finally, we gave you more details about FlyMSG, explained what FlyCuts are, and how you can use our premium FlyPlates to save 40+ hours per month to spend on more critical tasks.
Start using FlyMSG for free to do more and type less.
